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Harnessing Full-Text for Unmatched Data Capturing Efficiency in NXT AP



In the rapidly evolving world of accounts payable (AP) automation, NXT AP stands out through its use of Azure AI to harness full-text from supplier invoices. This capability is not just an enhancement—it’s a transformative shift away from traditional data capturing services.


The Limitations of Traditional Data Capturing

Traditional data capturing processes, commonly used by many of our competitors, typically rely on optical character recognition (OCR) technology. These systems capture data based on predefined templates and require supplier master data or purchase order (PO) data to support the capture process. However, this method often struggles with unstructured data, such as varying invoice formats or incomplete information, leading to delays and inaccuracies that necessitate manual intervention.


NXT AP: A Leap Towards Full-Text Mastery

NXT AP revolutionizes this process by leveraging Azure AI’s capabilities to perform full-text data extraction. Unlike traditional OCR, NXT AP’s system captures not just preconfigured values, e.g., a purchase order number, but the entire content of an invoice. This technology enables NXT AP to use a much wider catalogue of data for matching and validation, even if it is “hidden” in running text such as line item descriptions.


Real-Time Processing and Stateless Approach

One of the groundbreaking features of NXT AP is its real-time processing capability, which ensures that complete supplier invoice data is captured and processed in less than two seconds. Furthermore, NXT AP operates on a stateless processing model. This means that once the data is captured and processed, it is not stored, maintaining high data privacy and security standards—an essential feature in today’s regulatory environment.


Master Data-Less Processing

In contrast to conventional data capture solutions that require extensive pre-loaded data to function, NXT AP’s system does not depend on external master data inputs. This independence from master or PO data not only simplifies the data capturing process but also enhances the security and integrity of the data handling, as there is no redundancy or replication of sensitive company data outside the system.


Comprehensive Validation and Full-Text Utilization

NXT AP's integration of full-text data goes beyond mere data entry. It supports extensive validation checks ensuring compliance with regulatory requirements, consistency with PO terms, and accuracy of financial coding. This holistic approach allows for a more thorough review and utilization of invoice data, which traditional systems might overlook or misinterpret due to their reliance on structured data formats alone.


The Competitive Edge

The use of full-text access in NXT AP provides a significant competitive advantage. By ensuring a higher degree of data accuracy and reducing the dependency on manual interventions, NXT AP not only speeds up the AP process but also reduces costs associated with human errors and manual data handling. Additionally, the flexibility to process invoices in a variety of languages and formats aligns with the needs of global businesses, making NXT AP a versatile solution for international markets.


Conclusion

NXT AP's full-text data capturing capability, powered by Azure AI, represents a significant leap forward in AP automation technology. It not only addresses the inefficiencies of traditional data capturing methods but also sets a new standard for accuracy, efficiency, and security in the AP process. As businesses continue to seek solutions that can keep pace with the digital transformation of finance, NXT AP stands out as a leader, ready to deliver unparalleled efficiency and innovation.

Discover how NXT AP can transform your financial shared services center by ensuring global e-invoicing compliance with ease. Visit our website or contact our team for an in-depth demonstration of how NXT AP can support your organization's needs.


Visit our website or contact our team for more information. Contact us today to learn more about our solutions and to schedule a live demonstration.


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At NXT4SAP, we fuse GPT technology, process expertise, and decades of experience to empower global clients in making strategic decisions. Our adaptive software solutions cater to Asian requirements, especially in finance automation for corporates and Shared Services Centres.

The team excels in AI-driven business process automation, strategy, and innovation.


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Our global experience with Fortune 500 companies, particularly in SE Asia, enhances our understanding of diverse requirements. While specializing in finance processes with SAP, we prioritize holistic end-to-end solutions.



Reach us at info@nxt4sap.com to redefine your global business dynamics through AI-driven solutions.





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